26-11

A BY-LAW TO PROVIDE FOR THE REMUNERATION OF MEMBERS OF THE COUNCIL OF THE COUNTY OF RENFREW (2011)

WHEREAS Section 283 of the Municipal Act, 2001, S.O. 2001, and its amendments, provides that the Council may establish by by-law the remuneration and expenses for members of Council for attendance at meetings of Council or for attendance at Committee meetings of Council and that such remuneration and expenses may be determined in any manner that Council considers advisable;

NOW THEREFORE the Council of the Corporation of the County of Renfrew enacts as follows:

Council, Committee, Sub-Committee and Chairperson Meetings and Travel

1.         That the Treasurer of the Corporation of the County of Renfrew shall pay to the Warden of the County:

              (a)        Effective January 1, 2011 an annual honorarium of $21,109.00 paid in monthly installments during his/her term of office.

              (b)        In addition to the honorarium outlined in part (a), the per diem as outlined for members of Council under part 2 below shall be paid to the Warden for attendance at meetings as outlined.

2.         That the Treasurer of the Corporation of the County of Renfrew shall pay other members of County Council:

              (a)        Effective January 1, 2011, $103.00 per meeting for half day meetings of Council or Committee including Sub-Committee meetings or Chairperson meetings, or meetings outside of the County but pertaining to County business.

              (b)        Effective January 1, 2011, $193.00 per meeting for full-day meetings of Council or Committee including Sub-Committee meetings or Chairperson meetings, or meetings outside of the County but pertaining to County business.

              (c)        Effective January 1, 2006, future council remuneration increases will be consistent with percentage increases as per Employment By-law #1.

3.         For the purpose of parts 1 and 2 above, a half-day meeting shall be defined as a meeting which is less than three and one-half hours in duration, exclusive of extended breaks.  A full-day meeting shall be defined as a meeting which extends for a period in excess of three and one-half hours, exclusive of extended breaks.

4.         That the Treasurer of the Corporation of the County of Renfrew shall pay to the Warden and each member of County Council, in addition to the aforesaid compensation for attendance at meetings, a travelling allowance of fifty-two cents per kilometre for the first 5000 kilometres per year and forty-six cents per kilometre for all kilometres over 5000 per year effective January 1, 2010, for travel incurred to attend meetings of County Council or to attend a Committee meeting, and including Sub-Committee meetings, Chairperson meetings, or business meetings outside of the County, provided however that with respect to sessions of County Council, no allowance shall be made for Committee meetings held during the session and only one travel allowance shall be paid on coming and returning from each session.  In the event that there is a substantial increase in the price of gasoline, the allowance rate will be reviewed.

5.         That a $100,000 Life Benefit be provided to each member of County Council, and the premium will be paid 100% by the County of Renfrew.  The life benefit plan will cease in the event an elected official no longer holds public office as a direct representative to County Council.

6.         That members of County Council have the opportunity to participate in the County of Renfrew Health and Dental Benefit Plan.  Participation is voluntary and 100% employer paid.  All participation in the benefit plan cease in the event that an elected official no longer holds public office as a direct representative to County Council.

Conferences and Conventions

1.         Attendance at Conferences and Conventions by members of Council shall be authorized as follows:

             -     Association of Municipalities of Ontario (AMO) Conference/Convention
             -     CRST Municipalities and DSSAB’s Conference (Counties, Regions and Single Tier and District Social Services Administration
             -     OGRA/ROMA Conference (Ontario Good Roads Association/ Rural Ontario Municipal Association)
             -     EDCO (Economic Developers Council of Canada) Conference
             -     OEMC (Ontario East Municipal Conference)
             -     FCM (Federation of Canadian Municipalities) Conference
             -     TAC (Transportation Association of Canada) Conference
             -     OANHSS Annual Convention (Ontario Association of Non-profit Homes and Services for Seniors)
             -     OMSSA (Ontario Municipal Social Services Association) Conference
             -     ONPHA (Ontario Non-Profit Housing Association) Conference.

2.         (a)        That the convention rate of expenses for Elected Officials shall be at the Committee meeting rates, meals, gratuities and incidental expenses supported by receipts up to $65.00 per day, plus registration fee and travel allowance at a rate specified in A-4, or economy air fare, whichever means of transportation is most practical.

           (b)        That one extra day for travel be allowed over and above the actual convention day or days attended.  When travel is made by air, no extra day will be allowed.  When an act of nature prevents the flight on which return travel would normally be made, expenses may be claimed.

           (c)        All Elected Officials, excepting the Warden, shall receive a total allocation of $2,500 per year to attend any conference(s) of his/her choice.  Any unused funds are not transferable to another member and remain County of Renfrew funds.  Any expenses over the $2,500 will be paid by the Elected Official.

                        Subject to receipt of the member’s claim outlining eligible expenses and supported by receipt(s) for attending the conference, a member’s claim shall first pay per diem(s).  Registration, accommodation, travel and meals shall be paid out of any remaining allocation.

           (d)       The Warden can attend any conferences and receive reimbursement of all expenses as noted above, but will not exceed the budgeted expenses for the year. 

That By-law Number 5-11 is hereby repealed.

That this By-law shall come into force and take effect January 1, 2011.

READ a first time this 30th day of March, 2011.

READ a second time this 30th day of March, 2011

READ a third time and finally passed this 30th day of March, 2011.

ROBERT SWEET, WARDEN                      W. JAMES HUTTON, CLERK