Delegation to Council or Committee

Requirements for a Delegation Request

The following information is required for your delegation application:

• Date submitted and preferred meeting date.
• Name and contact information.
• Names of the presenters (with titles) and name of the organization which they represent, if applicable.
• The subject matter of your presentation and action/decision being requested of Council (if applicable).
• Presentation materials and any other supporting documentation.
• Copy of petition (if applicable).

Any information included in petitions (ex. Names, addresses, emails, etc.) will appear as part of the Council or Committee agenda, which is distributed in advance of the meeting, posted on the County website and becomes part of the public record. Do not include any information on your petition that you do not want made public.

When to Submit Your Delegation Request

The Delegation Request form and presentation materials are to be received no later than ten days prior to the Council or Committee meeting. Any requests received after the deadline will be considered for the next meeting.

Your name and a full copy of your presentation will appear as part of the Council agenda, which is distributed in advance of the meeting, posted on the County website and becomes part of the public record. Once the Agenda has been published, you will receive an email confirming the time of your delegation and the URL to the Agenda.

Presentation Procedures

• Delegations are limited to 15 minutes, with an additional 15 minutes for questions and answers unless and until the Presiding Officer with consensus of Council has extended such time allotment.
• We ask that your presentations and documents comply with the Accessibility for Ontarians with Disabilities Act (AODA) and Web Content Accessibility Guidelines (WCAG).
• No offensive language or photos will be tolerated.
• Presentations can be made to Council using photos, PowerPoint or Adobe/Word files.
• The County's computer with presentation equipment is available for your presentation. Your presentation will be loaded on the Council computer in advance, ready for your use.